Statutes

Annex 5
Minutes of the Regular Meeting of
Foundation Supervisory Board
29 November 2006 No 1-3/06-5

 The Statutes of the Estonian Information Technology College

1. General Provisions
2. Governance
3. Organisational Structure
4. Membership
5. Organisation of Studies
6. Students’ Union
7. Property and Financing
8. Reporting, Supervision and Auditing
9. Amendment of the Statutes
10. Termination of the College

  1.  General Provisions

1.1. The Estonian Information Technology College (hereafter referred to as ‘the College’) is an institution of applied higher education administered by the Estonian Information Technology Foundation (hereafter referred to as ’the Foundation’).
1.2. The name of the College is:
1.2.1. ’Eesti Infotehnoloogia Kolledž’ in Estonian;
1.2.2. ’The Estonian Information Technology College’ in English.
1.3. The College is located in Tallinn.
1.4. The College’s language of instruction and administration:
1.4.1. The College’s languages of instruction are Estonian and English;
1.4.2. The College’s language of administration is Estonian.
1.5. The College shall perform in accordance with the Private Schools Act, Institutions of Applied Higher Education Act, Universities Act, this Statutes and the national legislation.
1.6. The College has a special institutional seal, budget and bank account.
1.7. The College’s primary object shall be to offer applied higher education in Information Technology, grant diplomas, and conduct applied research and continuing education in the related fields.
1.8. The College shall:
1.8.1. provide its membership with favourable conditions for academic activities, for initiating and conducting applied research and development affairs, for field-related in-service training and for communication with members of the academic staff and student body in Estonia and abroad;
1.8.2. develop the College’s infrastructure, acquire, complement and upgrade resources and facilities required for conducting academic, applied research and development affairs, and offer the membership modern employment conditions;
1.8.3. develop co-operation with other educational establishments and research institutions, and organisations and companies in Estonia and abroad;
1.8.4. organise conferences, seminars and other events related to Information Technology;
1.8.5. arrange compilation and publication of course-books and instructional material related to Information Technology, and provide recommendations for applying the study material;
1.8.6. provide the membership with versatile opportunities for individualised development;
1.8.7. offer fee-charging services related to its primary activity within the scope and regulations of this Statutes;
1.8.8. participate in the development of the educational policy of Estonia.

 

2. Governance

2.1. The Rector
2.1.1. The College is headed by the Rector. The Rector shall resume responsibility for the general performance and development of the College, and legitimate and efficient application of funds.
2.1.2. The Rector shall:
2.1.2.1. exercise in the College the highest administrative and disciplinary authority in his jurisdiction;
2.1.2.2. represent the College subject to legislation and this Statutes;
2.1.2.3. have a right to delegate members of the College to perform transactions on behalf of the College in his jurisdiction and as specified in this Statutes;
2.1.2.4. approve by a directive the administrative rules and regulations of the College;
2.1.2.5. approve by a directive the regulations of the College’s structural units;
2.1.2.6. ensure efficient organisation of the academic, research, and development affairs;
2.1.2.7. ensure establishment of the budget estimates and financing requests of the College;
2.1.2.8. endorse the budget of the College upon its approval by the College Council (hereafter referred to as ’the Council’) and the Foundation Supervisory Board (hereafter referred to as ’the Board’);
2.1.2.9. ensure implementation of the budget;
2.1.2.10. govern the funds of the College within the limit of the powers conferred upon him by legislation and this Statutes;
2.1.2.11. be accountable to the Council and the Board;
2.1.2.12. submit the Council a report once per six months on the academic affairs and financial status of the College;
2.1.2.13. matriculate and dismiss students of the College;
2.1.2.14. announce a public competition on an academic vacancy;
2.1.2.15. establish, amend and terminate contracts with the membership of the College, and confirm their job descriptions;
2.1.2.16. have authority to nominate Vice-Rector(s);
2.1.2.17. manage affairs of the Council;
2.1.2.18. ensure execution of the Council’s decisions;
2.1.2.19. govern primary economic issues;
2.1.2.20. execute special orders of the Board and other duties and functions subject to legislation and this Statutes;
2.1.2.21. issue directives in his jurisdiction mandatory to the membership of the College.
2.1.3. The Rector shall be appointed on open competition for five years according to the regulations formulated by the Board. The Chairman of the Board shall establish, amend and terminate the contract with the Rector.
2.1.4. The Board shall have a right to expression of no confidence in the Rector in case the Rector deliberately violates the legislation or this Statutes, is not competent to perform his duties and functions or to ensure effective performance management of the College.
2.1.5. A joint statement of at least one third of the members of the Council should be submitted to raise the issue of no confidence in the Rector. In order to deal with the issue, the Council shall elect a temporary chairman.
2.1.6. The expression of no confidence in the Rector shall be determined by the Council under secret voting by the majority of at least two-thirds of the votes;
2.1.7. After the expression of no confidence in the Rector, the Council shall present a proposal to the Board to terminate the contract with the Rector;
2.2. The Council
2.2.1. The Council is the supreme collegial decision-making body of the College.
2.2.2. The Council shall consist of the Rector, Vice-Rectors, representatives of academic staff and students, and a representative of the Board.
2.2.3. The number of representatives of academic staff and students in the Council shall be regulated by the Rector.
2.2.4. The Rector shall be the Chairman of the Council.
2.2.5. The Council shall:
2.2.5.1. submit proposals to the Board in order to initiate amendment and development procedures of this Statutes;
2.2.5.2. endorse the strategy and development plan of the College drafted each third year, and, if required, elaborated each year;
2.2.5.3. endorse the General Provisions for organisation of studies of the College and other related terms and regulations;
2.2.5.4. adopt the upgraded curricula of the College subject to the Standard of Higher Education;
2.2.5.5. select and appoint full-time academic staff of the College;
2.2.5.6. confirm the Statutes of the student body of the College;
2.2.5.7. present proposals in regard to the administration of budgetary and own funds;
2.2.5.8. adopt regulations for granting scholarships;
2.2.5.9. prescribe the general matters of study and research;
2.2.5.10. hear and present their opinion in terms of the activity reports by the Rector, Vice-Rectors and, if required, other structural units;
2.2.5.11. be eligible to establish committees and working groups;
2.2.5.12. have a right to express no confidence in the Rector;
2.2.5.13. handle inquiries and complaints related to the academic affairs and present their position on the matter;
2.2.5.14. manage other matters within the scope of their powers subject to the Institutions of Applied Higher Education Act and this Statutes.
2.2.6. The Rector shall arrange for the elections of the membership to the Council in June each third year. Powers of the members of the Council shall commence on 1 September of the same year. The powers shall be valid for three years.
2.2.7. To represent the academic staff in the Council, any member of the academic staff under employment contract shall have a right to run as a candidate for the Council.
2.2.8. All members of the College academic staff shall be eligible to nominate and elect representatives of the staff to the Council.
2.2.9. The Rector shall arrange for the elections of the representatives of the academic staff to the Council and endorse the formalisation of voting and results. Representatives of the student body shall be appointed by the Students’ Union. The representative of the Foundation shall be appointed by the Board.
2.2.10. The candidates with the majority of votes shall be considered elected for the Council.
2.2.11. The body that has appointed the member for the Council shall have a right to remove the member before the expiry of the authorisation in case the member’s individual actions are not compliant with the objectives of the College or in case the Council is incapacitated.
2.2.12. In case a member of the Council is off duty from the College for more than a term or in case the member’s employment contract has been suspended, an alternative member nominated on the proposal of the Rector and approved by the Board shall replace the former member of the Council.
2.2.13. The Council shall conduct its duties through regular and extraordinary sittings.
2.2.14. Regular sittings shall be convened at least four times per academic year according to the schedule confirmed by the Council.
2.2.15. Regular sittings shall be convened and chaired by the Rector, in his absence by the Vice-Rector.
2.2.16. An extraordinary sitting shall be convened upon the request of the Board, the Rector or at least one third of the members of the Council.
2.2.17. The Council may validly deliberate in case at least half of its membership is present.
2.2.18. The Council shall endorse decisions in its jurisdiction. Decisions of the Council shall be approved by the majority vote of the members present. Decisions of the Council shall be signed by the Chairman of the Council, in case of his absence the Vice-Rector.
2.2.19. In case of disagreement with the Council’s decisions, the Chairman of the Council shall sign the decision with a note of his dissenting opinion or that of a member of the Council.
2.2.20. The Rector shall have a privilege to invite other relevant persons to sittings of the Council and assign them the floor.
2.2.21. Sittings of the Council shall be recorded in the minutes by a person designated by the Chairman of the Council.
2.3. The Vice-Rector
2.3.1. The Vice-Rector shall manage employment duties assigned to him by the Rector and substitute the Rector in his absence within the limit of the powers conferred to him by the Rector.
2.3.2. The Vice-Rector shall be in charge of his employment duties, and the condition and development of inferior structural units, and accountable to the Rector and the Council;
2.3.3. The Vice-Rector shall represent the College in access with third parties within the limit of powers conferred to him by the Rector.
2.4. The Advisory Board
2.4.1. The Advisory Board shall be a body advising the College in the management of relations between the College and the society, which bases and working procedures, number of members, and their appointment and duration of powers shall be prescribed by the Board.

 

 3. Organisational Structure

3.1. The organisational structure of the College is composed of the academic and support structures;
3.2. The Academic Structure
3.2.1. The academic structure shall be governed by the Rector.
3.2.2. The academic structure shall facilitate academic, research and development affairs in accordance with the objectives of the College;
3.2.3. Academic structural units of the College shall be established and terminated by a directive of the Rector.
3.2.4. The academic structural units shall comprise faculties, the Office of Academic Affairs and other units related to study and research affairs operating pursuant to their statutes authorised by the Rector;
3.2.5. A faculty shall comprise the teaching staff devoted to a particular branch of knowledge and organise academic and research affairs as prescribed by the approved curricula.
3.2.6. Head of a faculty shall be from among the members of full-time staff with an academic and research degree elected by the Council under open competition for up to five years.
3.2.7. The main duties of the Office of Academic Affairs shall be direct management of the study activities as prescribed by the General Provisions of Organisation of Studies, and registration of academic results;
3.2.9. The Head of the academic structure shall report to the Rector and the Council.
3.3. The Support Structure
3.3.1. The support structure shall be managed by the Director of Facilities.
3.3.2. The objective of the support structure shall be to conduct the general affairs of the College as an academic entity, and sustain its further development and coherence;
3.3.3. The support structure of the College is composed of divisions, centres and a library, which shall act as prescribed in their Statutes approved by the Rector. Units of the support structure shall be managed by Heads respectively.
3.3.4. Divisions and centres shall be established and their activities suspended and terminated by the Rector’s directive.
3.3.5. The Head of a structural unit shall report to the Director of Facilities, the Rector, and the Counci 

 

4. Membership

4.1. Membership of the College shall consist of the Rector, Vice-Rectors, members of the academic and administrative staff, and the student body.
4.2. The academic and administrative staff shall be defined as personnel of the College employed on a contractual basis.
4.3. Students shall be defined as individuals pursuing for applied higher education, matriculated by the Rector’s directive.
4.4. Academic positions shall be fulfilled under open competition for up to four years.
4.5. The Rector shall be entitled to enter into contracts for services with academic persons involved in academic or research affairs as visiting lecturers or visiting researchers.
4.6. Visiting lecturers and visiting researchers shall exercise equal privileges and duties with the other members of the College in regard to exploitation of the College’s property.
4.7. Membership of the College shall exercise:
4.7.1. a privilege to receive field-specific in-service training without charge;
4.7.2. a privilege to exploit for study and research purposes the College library, technical facilities and other resources without charge pursuant to the College’s rules of procedure;
4.7.3. a duty to employ the College’s property prudently;
4.7.4. privileges and duties, deriving from legislation regulatory of labour relations, the house regulations of the Foundation and their job description.
4.8. Members of the student body shall have:
4.8.1. a right to compile an individualised study plan in accordance with the General Provisions for organisation of studies;
4.8.2. a right to pursue their studies in another specialty in the College in case their speciality has been discontinued, or in the same or similar speciality in some other educational institution in case of termination of the College performance;
4.8.3. a right to submit proposals to the Rector in regard to the enhancement of the organisation of studies;
4.8.4. a right to apply, in accordance with the General Provisions for organisation of studies for a retake of a preliminary examination or examination authorised by the examination board;
4.8.5. a duty to employ the College’s property prudently and follow the General Provisions for organisation of studies, and administrative rules and regulations of the College;
4.8.6. any other rights and duties pursuant to legislation.
4.9. A student, demonstrating good academic progress or social activity, shall be entitled to a scholarship awarded by the Rector’s directive in accordance with the financial scheme of the College.

 

5. Organisation of Studies

5.1. Tuition in the College shall be conducted according to the curricula of applied higher education prescribed by the Standard of Higher Education. A curriculum shall be the source document for studies approved by the Council.
5.2. Study modes of the College shall be organised into full-time and part-time study, and external study.
5.3. The basis for the organisation of studies in the College is the General Provisions approved by the Council that shall provide for general requirements, rules and norms pertinent to the organisation of studies.
5.4. An academic year is divided into two terms, comprising examination sessions and academic holidays. The dates of beginning and end of the academic year shall be outlined in the Academic Calendar.
5.5. The study load shall be calculated in credit points. One credit point shall conform to 26 academic hours allocated on studies by a student. The study load per academic year shall be 60 credit points.
5.6. All citizens of Estonia or other countries that have completed secondary education or its equivalent shall have an equal right to apply for vacant study places in the College.
5.7. Students shall be dismissed from the College in connection with inadequate academic performance, contemptible behaviour, upon failure of payment of the study fee, upon personal request or upon fulfilment of the curriculum.
5.8. The terms and rules for students’ matriculation and dismissal shall be prescribed by the Council.
5.9. Student academic performance shall be assessed in accordance with the directives of the Minister of Education and Research.
5.10. Upon fulfilment of the requirements of a particular curriculum, including the compulsory examinations, non-graded preliminary examinations and internships, accumulation of credit points and defence of the graduation thesis, students shall be granted a diploma and issued an academic transcript of records both in Estonian and English certifying completion of the curriculum of the College.
5.11. Studies in the College shall be provided to students on state-commissioned or non-state-commissioned places.

 

6. Students’ Union

6.1. The students of the College form the student body.
6.2. Members of the student body shall elect candidates for a student representative board the Students’ Union. The Students’ Union shall be entitled to represent and protect student rights and interests, and organise student activities. The Students’ Union shall elect from among the members of the Union student representatives to the Council.
6.3. Any student matriculated to the College shall be eligible for the Students’ Union membership and for the election of representatives to the Students’ Union.
6.4. Elections to the Students’ Union shall be conducted annually in March and the authorities of the newly appointed Students’ Union shall be empowered on 1 June.
6.5. The organisation of elections to the Students’ Union shall be prescribed by the Statutes of the Union.
6.6. The Students’ Union shall include two per cent of the student body or minimum three students.
6.7. Members of the student body shall operate in accordance with the Institutions of Applied Higher Education Act, these Statutes, the Statutes of the student body and other student-related legislation. The Statutes of the student body shall be accepted at a meeting of the Students’ Union by the majority vote of minimum two thirds of the members of the Union, and endorsed by the Council.
6.8. The Students’ Union shall be financed from the College’s budget and other funds.

 

7. Property and Financing

7.1. The College shall acquire, exploit and dispose of its property to achieve its objectives prescribed by the Private Schools Act, Institutions of Applied Higher Education Act, Universities Act and this Statutes pursuant to legislation and this Statutes.
7.2. The College shall be eligible to offer charged services related to its primary activity in conducting continuing education, applied studies, contractual study and development affairs, field-related consultancy and publication.
7.3. The academic affairs of the College shall be financed through allocated funds from the Foundation, tuition fees, state-commissioned study places and other sources.
7.4. The rate of tuition fee shall be prescribed by the Board. Exemption from or reduction of the tuition fee shall be prescribed by the Council.

 

8. Reporting, Supervision and Auditing

8.1. The College keeps financial, statistical and accounts records in accordance with the legislation.
8.2. State supervision over the primary activity of the College shall be performed by the Ministry of Education and Research in accordance with the legislation.
8.3. The economic performance of the College shall be supervised by the Board.

  

9. Amendment of the Statutes

9.1. Any motion of amendment to this Statutes shall be adopted by the Board by majority vote of two thirds of the legitimate membership.
9.2. The Rector and the Council shall have a right to appeal to the Board to propose amendments to this Statutes.
9.3. The Rector shall present any proposed amendments to this Statutes to the Chairman of the Board that shall be liable to include the issue in the agenda of the forthcoming meeting of the Board. 

 

10. Termination of the College

10.1. The Board shall initiate termination of the activities of the College in case:
10.1.1. The Foundation has been instituted liquidation or bankruptcy proceedings;
10.1.2. Further activities of the College have proved inefficient;
10.1.3. The curricula of the College have not been granted accreditation.
10.2. Termination of the College activities shall be enforced in the manner prescribed in the legislation.

 

The Statutes of the Estonia Information Technology College was approved by 2 May 2000 decision of the Foundation Supervisory Board. Amendments to the Statutes were introduced by 24 August 2000 decision of the Board pursuant to Minutes No 6, by 22 April 2003 decision of the Board pursuant to Minutes No 3, and by 29 November 2006 decision of the Board No 1-3/06-5.